The Jury members of the Best Location Awards are senior representatives of national associations of events agencies from around the world.
Judging may consist of one or two rounds involving viewing, voting, debate and awarding of trophies. A first round of online voting, creating a shortlist, will be carried out only if the total number of entries exceeds the number of live presentations manageable on site. In this case, the shortlist will be published on the Bea World website on 18November 2018. All (shortlisted) venues will be appraised ex novo, divided into categories, during the open voting sessions in Coimbra on 22 November 2018, during which entrants will have the chance to introduce the venue/destination live to the Jury. The Jury Panel will then determine the winners of each category.
Winners will be announced on 23 November 2018, during the Best Location Awards Ceremony in Coimbra.
A number of criteria will be considered during judging.
Criteria to evaluate venues
Suitability for the type of selected events
Logistics & accessibility – Distance from airports/railway stations, highways, metros, efficiency of connections and public transport network, free/paid/exclusive parking, garages, driveways, loading/unloading areas, etc.
Concept and design – Venue’s unique concept, aesthetics, functionality and comfort of its architectural structure, its interior design and possible existing furnishing features.
Flexibility and versatility – Venue’s ability to be adapted based on the client’s needs and the type of event.
Technology and innovation – Venue’s level and technological capabilities.
Sustainability and certifications – Venue’s compliance with environmental sustainability parameters and possession of other certifications (e.g. quality, safety, energy).
Criteria to evaluate destinations/convention bureaus, etc.
Destination’s general strengths and USP
Logistics & accessibility – Distance from airports/railway stations, highways, metros, efficiency of connections and public transport network, parking availability, etc.
Venue and offered services – Quality and variety of services and facilities on offer for events and congresses.
Relationship with local public/private professionals in the supply chain – Role of convention bureau in relation to local administrations, services made available to administrations, e.g. event info desk, information and service websites, etc.
Technology and innovation – Availability and value of any technologies and smart utilities, e.g. wi-fi, digital maps, etc.
Post-event opportunities – Wealth, variety and interest of cultural programmes, leisure activities, sporting events, food and wine activities, etc., that the destination can offer participants at the end of an event.
Protocols/associations or green projects – Interest and usefulness of any special initiatives to which the destination adheres.